Birth Certificates

Birth Certificates:

Birth records may be viewed or purchased in the Recorder's Office for any person born in Renville County from 1870 through the present. You can also purchase birth records in our office for people born anywhere in the State of Minnesota from the year 1935 to the present.

To request a certified copy of a birth certificate, you must prove tangible interest. People who have tangible interest in a certificate are:

  • The subject of the certificate
  • The parent, child, grandparent, grandchild, spouse.
  • The party responsible for filing the birth record
  • The legal custodian, guardian or conservator of the subject. (Must present a certified copy of a court order showing this relationship)
  • The personal representative and the certified copy is required for the administration of the estate.
  • The successor of the subject, as defined in MN Statutes section 524.1-201, if the subject is deceased and the certified copy is required for the administration of the estate.
  • You can demonstrate that the information from the record is necessary for the determination or protection of personal or property rights.  (You must submit documentation showing this relationship)
  • You represent an adoption agency and the record is needed to complete a confidential post-adoption search.  (You must include a copy of your employee id.)
  • You represent a local, state or federal governmental agency and it is necessary to secure a certified copy for authorized agency duties.  (You must include a copy of your employee id.)
  • You are an attorney
  • You are presenting the office with a court order issued by a court of competent jurisdiction.  (This must be a certified copy)
  • You are a representative authorized by a person under one of the above items. (Must have a notarized statement)
  • You are the healthcare agent of the subject. (You must include the healthcare agent power of attorney)

Fee / Payment Options:
The fee is $26.00 for the first certified copy and $19.00 for each additional certified copy of the same record if ordered at the same time. You may pay by cash, personal check, money order or credit card in person. You may pay by personal check, money order, or credit card (call office for credit card payment)  when ordering through the mail. You may pay by credit card when requesting with a fax. Please make checks payable to the Renville County Recorder.

Apply by Mail or Fax:
You must complete the Minnesota Birth Certificate Application form and have your signature notarized before sending it to us along with your payment. You can download the Minnesota Birth Certificate Application located here.

Send mail requests to:
Renville County Recorder
500 E DePue Ave, Suite 203
Olivia, MN 56277

Send fax requests to:
Renville County Recorder
Fax Number: 320-523-3650.

When we receive payment we will mail out the Birth Certificate requested via fax. 

Apply in Person: 
If applying for a Birth Certificate in person the requester will need to prove tangible interest and show "proof of identity". Proof of identity documents include:

  • Unexpired Drivers License (not temporary or learner's permit)
  • Unexpired State issued identification card
  • Unexpired United States passport
  • Naturalization Certificate

If requester does not have acceptable identification, a witness with acceptable identification can attest to the requester's identity. The witness must have known the requester for at least two years and a family member is preferred.

Request in person at:
Renville County Courthouse
County Recorder’s Office Suite 203 – 2nd Floor
Olivia, Minnesota